Every individual and organization doing business with the state is considered a vendor. This includes members of the SRC-B. Members of the SRC-B must register as a vendor in the Supplier Portal which is part of (SWIFT) State Wide Integrated Financial Tools. The Supplier Portal allows vendors to login, view payment detail and update contact information. It is important to keep your contact information current in order to receive your payment and as part of your vendor record. To learn more about the Supplier Portal and Vendor Resources please visit their website.
To register for an account visit this site.
Please visit the State Supplier Portal and select the Register for an Account link at the top of the page. The documents below have instructions for the authentication process. Please enter Individual Sole Proprietor as entity type and your Social Security Number as your TIN type.
For questions on Registering as a Supplier please contact the MMB Supplier Help Line at vendor.mmbefax@state.mn.us or efthelplne.MMB@state.mn.us.
Some members of the SRC-B are eligible to receive a per diem of $55 a day. All members are eligible for expense reimbursement as authorized by the commissioner's plan for each day spent on authorized council activities. These activities include meetings and conferences approved by the council and are at least two hours or more.
Council members who incur child care expenses that they would not have otherwise incurred, may be reimbursed for those expenses as well with prior Council authorization. Members who are state employees or employees of a political subdivision do not receive daily compensation, however can file for expense reimbursement. In order to receive your per diem or reimbursements you must have registered in SWIFT, have a vendor ID, and have all your information matching in the system to what is on the form that is filed for reimbursement.
Your information must be kept current, and a non-employee expense report form must be completed and signed appropriately. This means your signature and the signature of the authorizing authority for the council. Members of the SRC-B should work with the staff liaison in order toto ensure accuracy in the completion of the forms. Completed forms get emails to deed.travel@state.mn.us.
Individuals who are not SRC-B members but serve on Council committees and task forces cannot receive the per diem. However, an individual may receive a special expense reimbursement as authorized in the commissioner's plan. This reimbursement of special expenses must be prior authorized and approved prior to incurring an actual expense. For example, child care expenses, that otherwise would not have been incurred, may be reimbursed upon prior council authorization. This expense would be subject to approval by the commissioner prior to incurring the expense.
SRC-B members who are on committees, and task forces may submit expenses for a driver or other reasonable accommodation expenses for these meetings on their non-employee expense report. For this type of expense please contact Susan Kusz for clarification on whether your expense(s) will be cover prior to the meeting. SRC-B members may receive reimbursement for driver fees at a reasonable hourly rate. Expenses for the driver will be reimbursed at the same rate as the SRC-B member.
Your travel expenses may be paid for by State Services for the Blind. Contact Susan Kusz for details.
Reference: Minn. Stat. 15.059
SRC-B members are required to submit a Non-Employee Expense Report form for payment of their per diem and other expenses they wish to receive reimbursement for. Once the form is completed the staff liaison will ask the SRC-B member to sign the expense report form prior to submitting it to the deputy director for signature.
Receipts for travel to and from the meetings and any other expenses are expected to be received via email no later than 3 days after the meeting. After getting the needed signatures the staff liaison then submits the Non-Employee Expense forms to the appropriate department for processing the payment. If you do not receive your payment within 30 days of filing the form, please notify the SRC-B staff liaison Susan Kusz.
If the SRC-B has selected you to attend a conference out of state, the staff liaison, Susan Kusz will coordinate with you and make your hotel reservation and register you for the conference.
You will be required to pay your own air travel and some other expenses (baggage, ground transportation, meals) in advance of reimbursement.
The receipts for these items should be kept in the event they are needed for submission for reimbursement.
The staff liaison, Susan Kusz will be sure all data is accurate and included on your form for submission and work with the financial department to assure that reimbursement is accurate to the council members.
Note: any missing information will delay the processing of the expense report and your refund or payment.
The Non-Employee Expense Report form is used for the following purposes:
The staff liaison takes responsibility in the accuracy and completion of these forms for the council members. If at any time a council member prefers to complete the form on their own, they can do so. The forms are not in an easily accessible format therefore assistance is provided.
If you decide you would like to proceed on your own, please be sure the appropriate boxes are checked to indicate whether this is a request for in state or out-of-state travel. The correct cost center code to be charged also must be entered. Your vendor or SWIFT number must be included. Your address must match what is in they system.
Your name, address, relationship to DEED (i.e., name of board or council), social security number, and travel period must be accurate. A line for each day of travel should be completed on the report as follows:
Be sure to enter ITEM as well as AMOUNT under OTHER EXPENSE. Enter actual amounts up to the limits set for the Commissioner's Plan. Do not enter more than the set limit for any item. For meals, check the Commissioner's Plan for the conditions under which meals may be claimed. If a conference registration fee includes meals, enter whatever portion of the fee is designated for meals under the appropriate meals column, and the remainder under Conference Registration.
Receipts for all expenses must be attached to the reimbursement form at the time of submission.
You are required to sign your expense form before it can be submitted. SRC-B members are asked to sign their form at the regular meetings or with an electronic signature. If you are submitting committee meeting expenses or Out of State travel expenses, please contact the staff liaison for more information.
There is an additional signature that is required prior to submitting your expense form. This signature is that of the Deputy Director Brianna Holeman. The staff liaison will acquire this signature which is an initial approval of your expenses after all expenses have been entered on your form. Again, all receipts must be attached and your signature on the form.
You can use extra pages if necessary. Totals are needed only on the last page.
Please contact Susan Kusz at 651-539-2271 if you have questions about how to complete this form.
If you are unable to complete or sign in person or via electronic means, please contact Susan Kusz. Do not mail your form to the address on it. Please mail your form to Susan Kusz at the following address:
State Services for the Blind
2200 University Avenue West, Suite 240
St. Paul, MN 55114-1840
Attn: Susan Kusz
**Do not send to address on form.
